As a general rule, we cover all your expenses related to your participation in all Erasmus+ projects. 

That means we pay for your travel, accommodation, meals and any other study materials.

However, most of the times you need to book your flights yourself and we will reimburse you right after the project finishes.  This works as a guarantee for us that you will actively participate in the project.

What do you need to know before traveling

First and foremost, make sure you read the Infopack of the project.  There you will find important information about your travel, accommodation and daily activities. 

Then, make sure your passport/national ID is valid and whether you need a visa to enter the country you are travelling to. 

Next, we strongly recommend you to have a valid medical insurance during your trip. You can either use the European Blue Card (free) or a private medical insurance.

Last but not least, remember to save all your flight tickets, boarding passes, invoices and any other tickets you use for transport. Your travel expenses will be reimbursed based on them.

You can also find general information on our advice for participants webpage.

Accommodation

The hosting organization will provide you with a reasonable place to live during the project. Usually you will stay in double or triple rooms which have a private bathroom and shower.

Typically, you can check-in earliest at 13:00 on the arrival day. For departure, you need to check-out latest by 11:00 on the departure day.

Important: if you plan to arrive earlier than the project start date or leave after the project end date, you need to arrange accommodation and meals by yourself. Also, make sure you don’t spend more than 2-3 extra days outside the dates of the project. If in doubt, please contact your project leader or the hosting organization

Meals

You will be provided with three meals every day, plus two coffee breaks in-between.

In case you require a special diet (e.g. vegetarian) or have allergies, please inform your group leader or the hosting organization at least one month in advance before the project start date.

Plan ahead

Shop around before booking your flights to find the best deals. Check your baggage allowance before packing, Also, remember to bring a few Danish snacks/drinks with you for the Intercultural Evening. Let the others get a bite of Danish culture & food! Feel free to choose from lakrids, cookies, marcipan, snaps or anything else that you think it’s representative for Denmark.

Taking the train will reduce your carbon footprint and Europe has a comprehensive rail network. For information on rail passes covering travel in up to 20 countries, have a look at the Eurail website.

If you decide to travel by your own car to the project (not recommended), check that it is properly insured. Regulations and requirements vary between countries.

•  Make sure you have enough money to cover emergencies and any unexpected delays.

• Ensure you have more than one means of payment with you (cash, debit card, credit card).

• Carry a copy of your passport or other photographic ID which confirms your nationality at all times.

• Take out medical and/or travel insurance before you travel.

• Stay in touch with us and make sure you have our contact details with you. Please get in touch with us for advice and support if you experience any disruption to your travel and accommodation arrangements.

• If you are abroad and need emergency help, please contact the nearest Danish embassy, consulate or high commission, or your own embassy if you’re not a Danish citizen.

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